August Booster Club Minutes
Minutes from Tuesday, August 8, 2006
In attendance: Mike Green, Cindy Boyett, Tamie Frasier, Cindy Westerberg, Barb Ruffino, Bob Yanover, Annie Petrie, Monica Dinov, Jerry Dinov, Tom LeMasters, Molly LeMasters, Colleen LeMasters, Monica Nagy, Sheri Steen, Hilary Pieper, Kathy DeMaggio, Joni Enos, Debbie Brown, Roseanne Crandall, Denise Hodge, Darla Harrison, Michael Harrison, Kealoha Keliikoa, Nancy Good, Chuck Hoagland, Lisa Carroll, Laura Brown, and Scott Kostecka . (Eight Board Members were present). Meeting began at 7:05 p.m.
FINANCIAL
Tamie Frasier reports that our Commercial General Liability Insurance with Malloy, Imrie & Vasconi Insurance Services was up for renewal on July 8 and she filled out the required annual application and made the payment. Our insurance has an additional certificate for the PROS club. PROS recently changed their name to the Napa High Academic Booster Club. We used to split the cost with this club but the last two years we covered the entire cost of the liability insurance.
Tamie reports balances on 6-30-06 of … [for more information on account balances, please attend a meeting]. Tamie stated that we have not received the invoice for Spring 06 coaching salaries from the school district yet and we expect to pay an est. $19,250.00.
Transportation costs were $24,437.10 for non-league transportation in 2005-6. The sound acoustic system in the gymnasium this summer cost $14,280.75 and we had approved up to $23,000.00 at our May meeting as a new expense beyond the budget. This spring we approved more expenses beyond the budget including a floating goal which cost $1,179.00, an ice maker which cost $1,724.00, softball bleachers which cost $7,073.67 (approved max $7,500 ) and a swim timing system which cost $11,719.50 (approved max. $13,000). This adds up to additional project expenses totaling $35,976.92 for 2005-6.
The 2005-6 Athletic Budget was approved for $41,020.00 for the Athletic Dept and $115,100.00 was approved for the Sports Booster Club for a combined annual budget of $156,120.00. So far, the expenditures total $87,993.17 with nearly $20,000 due for spring coaching salaries. We spent $35,976.92 on additional projects bringing the yearly expenditures to aprox. $144,000.
A discussion was held on the balance of the Franklin Templeton Investment savings account after a suggestion by Tom LeMasters to move this fund.. Cindy Westerberg made a motion to close the Franklin Templeton account and move these funds to the checking account, 2nd by Kathy DeMaggio, approved by group.
ANNOUNCEMENTS / NEW BUSINESS
School Bond - Mike Green asked everyone to watch for the upcoming school bond vote to build a new high school for American Canyon and make improvements to Napa High and Vintage High. Annie Petrie added that the bond is for $183 million and would also makeover Memorial Stadium. If the bond does not pass, then more portable classrooms will go up at Napa and Vintage High because the school enrollment is growing too fast. A new high school would alleviate Vintage enrollment and create new boundaries to redistribute the student load. It must pass by a high margin. More information will follow. Tom LeMasters said he mailed a letter to Don Evans about the poor lighting situation at Memorial Stadium after observing numerous bulbs burned out for the All-Star Football game. Tom encouraged others to send a letter on the lighting situation. Cindy Westerberg reports she has heard numerous complaints about the sound system at the stadium. Scott Kostecka stated that the lighting and sound systems at Memorial Stadium will be completely new if the school bond passes. Most likely, the stadium would receive a turf surface. Scott Kostecka said that the Measure M that was approved more than 4 years ago provided Napa High with the M Wing and a courtyard remodel. It is not finished yet and construction will start during the school year for a second gymnasium and a new Athletic Director’s office across from the swim pool.
NHS Student Mailer – Cindy Westerberg emailed the two-sided English/Spanish version of our Membership Form to Ms. Migdal for inclusion in the back-to-school August mailer. PROS assembles these mailers and Mariann Davis contacted Mike Green to say the flyer had become too big and the membership forms for PROS and Sports Boosters would be eliminated this year. Mariann proposed that we send a separate combined flyer for both clubs and they would assemble them if we would pay all of the postage. After a discussion, it was decided to not send a mailer since we set up a table at the stadium gate and we also send the membership form to over 400 email contacts.
FUNDRAISERS
Crab Feed – Nancy Good recommended getting Stuart Atkinson back for the DJ.
Stadium Concessions – Mike Green reports that Caryn Green is still looking for more organizational help during Varsity games for the North Booth. Scott Kostecka announced a tentative schedule for concession assignments. The forms will be changed to include 10 volunteers per booth per game. One volunteer will be designated for selling programs and one will be for the BBQ.
Reserved Seating – Cindy Boyett reports that Robin Chester told her that all the seats are taken and she is waiting for aprox. 5 more parties to pay. We were not able to give seats to everyone on the Wait List. We had previously discussed removing the rails in front of the reserved seating area. Scott said he will talk to Hollie Schmidt to see if the spiritleaders need this area.
Football Program – Tom LeMasters reports that 120 letters requesting sponsors for the Football Program went out Aug. 7. Colleen LeMasters will lay out the program and has an Aug. 25 deadline for ads from sponsors. Tom asked those who can help make personal follow up calls to potential sponsors to stay after this meeting to go over the list. Sheri Steen, Cindy Boyett, Mike Green, Bob Yanover and Mike Harrison said they would help Tom. The program needs to be ready for Sept. 14. Mike Green and Cindy Westerberg will help Colleen get senior bios and a senior group photo done. The goal for net proceeds is $9,000. Colleen has started a BLOG spot online for the Varsity Football season and the address is http://napaindiansfootball.blogspot.com.
Napa Indian Bracelets – There are rubber bracelets from last year to sell. Mike Green will arrange to get them to Barb Ruffino for Freshman Orientation.
Water Bottles – After following several leads, Mike Green announced that Connie and Jamie Johnson are willing to sponsor an entire water bottle order again. The company has added more colors and now the label will be a true navy blue & gold and will include the Varsity Football schedule. They will be delivered in early Sept.
3rd annual Fall Sports Golf Tournament – Tom Sims will be the main point of contact at Napa Golf Course at Kennedy Park. You can reach Tom at 255-4333 or tsims@playnapa.com. Bill Stewart at ph 253-2153 and Mitch Frasier at ph 253-1868 will be helping.
TEAM REPRESENTATIVES
Cindy Boyett said she filled the Team Reps for swim team and girl’s waterpolo. She still needs boys waterpolo, girls tennis, boys tennis, girls golf, boys golf, track and badmitton.
Team Rep duties include:
1) sign up & remind parent volunteers to work their sport-assigned stadium concession date during football/soccer season
2) attend Napa High Sports Booster meetings regularly & communicate back to other parents
3) promote Napa High Sports Booster membership all year long among every sport for $50 per person.
OLD BUSINESS
Colleen LeMasters offered to find a place to store 12-15 cases of wine because she works at a winery. Then, we can close the storage unit that Dena McKelvey donated for one year. Scott Kostecka will arrange pick up of the wine.
Meeting was adjourned at 8:21 p.m.
Next Monthly Meeting: The next meeting is planned for Tuesday, September 12, 2006 at 7:00 p.m. in the NHS Athletic Director’s Office.
In attendance: Mike Green, Cindy Boyett, Tamie Frasier, Cindy Westerberg, Barb Ruffino, Bob Yanover, Annie Petrie, Monica Dinov, Jerry Dinov, Tom LeMasters, Molly LeMasters, Colleen LeMasters, Monica Nagy, Sheri Steen, Hilary Pieper, Kathy DeMaggio, Joni Enos, Debbie Brown, Roseanne Crandall, Denise Hodge, Darla Harrison, Michael Harrison, Kealoha Keliikoa, Nancy Good, Chuck Hoagland, Lisa Carroll, Laura Brown, and Scott Kostecka . (Eight Board Members were present). Meeting began at 7:05 p.m.
FINANCIAL
Tamie Frasier reports that our Commercial General Liability Insurance with Malloy, Imrie & Vasconi Insurance Services was up for renewal on July 8 and she filled out the required annual application and made the payment. Our insurance has an additional certificate for the PROS club. PROS recently changed their name to the Napa High Academic Booster Club. We used to split the cost with this club but the last two years we covered the entire cost of the liability insurance.
Tamie reports balances on 6-30-06 of … [for more information on account balances, please attend a meeting]. Tamie stated that we have not received the invoice for Spring 06 coaching salaries from the school district yet and we expect to pay an est. $19,250.00.
Transportation costs were $24,437.10 for non-league transportation in 2005-6. The sound acoustic system in the gymnasium this summer cost $14,280.75 and we had approved up to $23,000.00 at our May meeting as a new expense beyond the budget. This spring we approved more expenses beyond the budget including a floating goal which cost $1,179.00, an ice maker which cost $1,724.00, softball bleachers which cost $7,073.67 (approved max $7,500 ) and a swim timing system which cost $11,719.50 (approved max. $13,000). This adds up to additional project expenses totaling $35,976.92 for 2005-6.
The 2005-6 Athletic Budget was approved for $41,020.00 for the Athletic Dept and $115,100.00 was approved for the Sports Booster Club for a combined annual budget of $156,120.00. So far, the expenditures total $87,993.17 with nearly $20,000 due for spring coaching salaries. We spent $35,976.92 on additional projects bringing the yearly expenditures to aprox. $144,000.
A discussion was held on the balance of the Franklin Templeton Investment savings account after a suggestion by Tom LeMasters to move this fund.. Cindy Westerberg made a motion to close the Franklin Templeton account and move these funds to the checking account, 2nd by Kathy DeMaggio, approved by group.
ANNOUNCEMENTS / NEW BUSINESS
School Bond - Mike Green asked everyone to watch for the upcoming school bond vote to build a new high school for American Canyon and make improvements to Napa High and Vintage High. Annie Petrie added that the bond is for $183 million and would also makeover Memorial Stadium. If the bond does not pass, then more portable classrooms will go up at Napa and Vintage High because the school enrollment is growing too fast. A new high school would alleviate Vintage enrollment and create new boundaries to redistribute the student load. It must pass by a high margin. More information will follow. Tom LeMasters said he mailed a letter to Don Evans about the poor lighting situation at Memorial Stadium after observing numerous bulbs burned out for the All-Star Football game. Tom encouraged others to send a letter on the lighting situation. Cindy Westerberg reports she has heard numerous complaints about the sound system at the stadium. Scott Kostecka stated that the lighting and sound systems at Memorial Stadium will be completely new if the school bond passes. Most likely, the stadium would receive a turf surface. Scott Kostecka said that the Measure M that was approved more than 4 years ago provided Napa High with the M Wing and a courtyard remodel. It is not finished yet and construction will start during the school year for a second gymnasium and a new Athletic Director’s office across from the swim pool.
NHS Student Mailer – Cindy Westerberg emailed the two-sided English/Spanish version of our Membership Form to Ms. Migdal for inclusion in the back-to-school August mailer. PROS assembles these mailers and Mariann Davis contacted Mike Green to say the flyer had become too big and the membership forms for PROS and Sports Boosters would be eliminated this year. Mariann proposed that we send a separate combined flyer for both clubs and they would assemble them if we would pay all of the postage. After a discussion, it was decided to not send a mailer since we set up a table at the stadium gate and we also send the membership form to over 400 email contacts.
FUNDRAISERS
Crab Feed – Nancy Good recommended getting Stuart Atkinson back for the DJ.
Stadium Concessions – Mike Green reports that Caryn Green is still looking for more organizational help during Varsity games for the North Booth. Scott Kostecka announced a tentative schedule for concession assignments. The forms will be changed to include 10 volunteers per booth per game. One volunteer will be designated for selling programs and one will be for the BBQ.
Reserved Seating – Cindy Boyett reports that Robin Chester told her that all the seats are taken and she is waiting for aprox. 5 more parties to pay. We were not able to give seats to everyone on the Wait List. We had previously discussed removing the rails in front of the reserved seating area. Scott said he will talk to Hollie Schmidt to see if the spiritleaders need this area.
Football Program – Tom LeMasters reports that 120 letters requesting sponsors for the Football Program went out Aug. 7. Colleen LeMasters will lay out the program and has an Aug. 25 deadline for ads from sponsors. Tom asked those who can help make personal follow up calls to potential sponsors to stay after this meeting to go over the list. Sheri Steen, Cindy Boyett, Mike Green, Bob Yanover and Mike Harrison said they would help Tom. The program needs to be ready for Sept. 14. Mike Green and Cindy Westerberg will help Colleen get senior bios and a senior group photo done. The goal for net proceeds is $9,000. Colleen has started a BLOG spot online for the Varsity Football season and the address is http://napaindiansfootball.blogspot.com.
Napa Indian Bracelets – There are rubber bracelets from last year to sell. Mike Green will arrange to get them to Barb Ruffino for Freshman Orientation.
Water Bottles – After following several leads, Mike Green announced that Connie and Jamie Johnson are willing to sponsor an entire water bottle order again. The company has added more colors and now the label will be a true navy blue & gold and will include the Varsity Football schedule. They will be delivered in early Sept.
3rd annual Fall Sports Golf Tournament – Tom Sims will be the main point of contact at Napa Golf Course at Kennedy Park. You can reach Tom at 255-4333 or tsims@playnapa.com. Bill Stewart at ph 253-2153 and Mitch Frasier at ph 253-1868 will be helping.
TEAM REPRESENTATIVES
Cindy Boyett said she filled the Team Reps for swim team and girl’s waterpolo. She still needs boys waterpolo, girls tennis, boys tennis, girls golf, boys golf, track and badmitton.
Team Rep duties include:
1) sign up & remind parent volunteers to work their sport-assigned stadium concession date during football/soccer season
2) attend Napa High Sports Booster meetings regularly & communicate back to other parents
3) promote Napa High Sports Booster membership all year long among every sport for $50 per person.
OLD BUSINESS
Colleen LeMasters offered to find a place to store 12-15 cases of wine because she works at a winery. Then, we can close the storage unit that Dena McKelvey donated for one year. Scott Kostecka will arrange pick up of the wine.
Meeting was adjourned at 8:21 p.m.
Next Monthly Meeting: The next meeting is planned for Tuesday, September 12, 2006 at 7:00 p.m. in the NHS Athletic Director’s Office.
posted by CLeMasters at 11:46 AM
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