September Meeting Minutes
Minutes from Tuesday, September 12, 2006
In attendance: Mike Green, Cindy Boyett, Tamie Frasier, Cindy Westerberg, Barb Ruffino, Bob Yanover, Annie Petrie, Monica Dinov, Colleen LeMasters, Monica Nagy, Hilary Pieper, Kathy DeMaggio, Roseanne Crandall, Mike Harrison, Lisa Carroll, Jolin Platt, Devonna Smith, Jerry Dinov, Caryn Green, Robert Zanardi, Scott Rachfal and Scott Kostecka . (Eight Board Members were present). Meeting began at 7:05 p.m.
FINANCIAL
Tamie reports balances on 8-31-06 of … … [For security purposes, bank balances will not be posted on the internet. For more information on account balances, please attend a meeting]. Tamie said she has not closed the Franklin Templeton account, even though approved last meeting, because the interest rate is currently 4.95%. Tamie stated that we just received the invoice for Spring 06 coaching salaries from the school district for $19,250.62. Next month she will prepare the yearly financials needed for taxes. Tamie also completed the forms and paid $1,095.00 for our liability insurance. Cindy Westerberg reminded everyone that we have an addition on the policy to cover NHS P.R.O.S parent group, which has changed it name to Napa Academic Booster Club. We will not ask for partial reimbursement since we have not done so for the last several years.
Cindy Boyett is updating our non-profit corporation status and will be filing it online. We may have to pay a penalty for filing late, but it was just brought to our attention.
FUNDRAISERS
Reserved Seating – Tamie Frasier reports that Reserved Seating deposits total $11,975 so far. In Robin Chester’s absence, Cindy Westerberg gives Robin’s report. Of 144 total reserved seats, 6 are comped, 138 are sold of which 2 are unpaid. Price for reserved seating remained at $125 per seat. Therefore, 138 x $125 = $17,250 with 2 seats unpaid. The bank deposit should be $17,000 at this time. Complimentary seats were given to Bob Chance (videographer), Scott Kostecka, Annie Petrie, Ms. Brittan and 2 for the Spiritleader coaches. There was less than 20% turnover. New families are Keliikoa, Nagy, Brown, Dowdle, Wright, Lew, Lehman, Hoaglund, Pratt and Cameron. There was a lot of rearranging or movement in seats assigned and several returning families reduced the number of seats they kept this year.
General Memberships – Barb Ruffino reports good sales for General Memberships and says the count is nearing 200 memberships. General Membership cost is $50 per card. This card is good for free entry into all Napa High sporting events (at home) that charge a gate, excluding playoffs. Barb also sold some of the blue/gold rubber wristbands at Freshman Orientation for a total of $100.
Football Programs – Colleen LeMasters reports that the program went to the printer on Friday and will be ready for the Fri. Sept. 15 games. The program is 46 pages long and will sell for $5.00 each. This year we are going to keep the money for program sales separate from Admissions and Concessions. We will also assign a Concession volunteer the job of selling programs. Cindy Westerberg asked how many Gold Packages sold. Colleen will bring these figures to the next meeting.
Fall Sports Golf Tournament – The 3rd annual tournament is on Sunday, November 5, 2006 at the Napa Golf Course at Kennedy Park. Golf fee is $85 per person. Tee sponsorship is available for $150 per tee sign. Flyers were handed out. In Tom Sim’s absence, Cindy Westerberg read an email from him challenging our Team Representatives to bring in one foursome and one tee sponsor each.
Concessions – Caryn Green reports that Vintage has offered to let us use their barbeque. For barbeque, we will cook hamburgers, cheeseburgers, hot dogs and tri tip. We will try barbequing hot dogs instead of using the large warming bins. There will be no barbeque at the freshman games, because the time frame is shorter and the crowd is smaller. Caryn Green is gathering paperwork to invoice Vintage’s Parent Club for the 4th time to split the cost of the ice machine in the North Booth that was installed last year. A new ice machine was just installed in the South Booth. Cal will send an invoice and this time, Napa and Vintage will each pay their half to him. Two coffee pots have been stolen. Termites destroyed the Vintage storage area. Quinto Patio has honored the same price for their chicken /beef burritos. Caryn suggested to Ramon that Quinto Patio was welcome to make a small vinyl banner to hang on the concession booths. A refrigerator died, but Cindy Ross helped us contact Sears and they made a donation of a new refrigerator! Caryn wants to give them a free ad in the football program, but they did not respond with the details for the ad. Caryn would like to honor it for them in the Crab Feed program. The North booth is running well, thanks to Sherri Steen and Hilary Pieper during JV games and Rosanne Crandall and Jeanette Beatty during the Varsity game. Costco deliveries are going well. The water bottles were dropped off in the A.D. office and need to get moved over to concessions on Wednesday. Thank you to our water bottle sponsors, Connie and Jamie Johnson! 1 pallet = 54 cases = 1,296 bottles. Total cost is $1,200 paid by the Johnsons. The bottles look great with the Napa High logo and football game schedule listed. Jolin Platt, event planner, requested the option to be a water bottle sponsor next year! The Sept. 29 game, Caryn needs to leave by 8:00 p.m. but she has coverage set up for both booths.
Crab Feed – Caryn reports that she is looking for a new DJ. She wants to keep these plans the same: Napa Police security, crabmeat vendor and the famous kitchen help. Cindy Westerberg showed a rough draft for a “save the date” postcard as discussed at the last meeting. The group decided it was not necessary to send postcards out. The price of a Crab Feed ticket has been $45 for the last few years. Cindy Boyett made a motion to raise the price to $50; seconded by Bob Yanover; approved by group. We sell 900 tickets.
ANNOUNCEMENTS
Blog Spot – Colleen LeMasters stated that the Booster Club blog spot is up and running on the web. The web address is http://nhssportsboosterclub.blogspot.com. Cindy Westerberg asked if we wanted our bank balances posted in the minutes when sent in an email or posted on web. After a discussion, it was decided to omit the bank balances when sent out to the public, with a statement such as “for more financial information, please attend a meeting.” We agreed to list exact amounts for any projects and fundraisers, just not bank balances.
School Bond – Cindy Boyett said volunteers are being sought for phone banks set up with a script to read in the evenings to potential voters. NHS football is assigned Tues. Oct. 24 and the Sports Booster Club is assigned Thurs. Nov. 2. The time is from 5:30 p.m. to 8:30 p.m. The actual vote takes place on Tues. Nov. 9. Over 1,000 students commute from American Canyon to Vintage High; American Canyon needs its own high school. Don Evans said this bond will be up for vote every election until it passes. The bond includes a remodel for Memorial Stadium, which would be completed in stages up to June 2009.
NHS Spiritleaders – Lisa Carroll announced a very nice event on Oct. 28 at Carneros Inn to raise money for the dance and spiritleader programs at Napa High. The cost is $45. The will be wine and appetizers plus a video show and dancing to music.
Scott Rachfal Photography – Scott Rachfal, ph 258-1115, came in to inform us that he is taking video at every Varsity football game and some behind the scenes footage. The video will be sold for aprox. $20 when the season is over. He has a home studio and does action & on location photography. He is very interested in being involved in any events we hold. Caryn asked if he could produce instant photography souvenirs at our Crab Feed and he said he has done this before.
Team Representatives – Cindy Boyett presented a list of the 2006-7 Team Reps:
Spiritleaders - Lisa Carroll
Football Varsity - Sheri Steen
Football JV - Monica Nagy
Football Frosh - Cindy Boyett
Badmitton -
Softball Varsity - Kirsten Rompel
Softball JV - Nancy Perez
Baseball Varsity - Molly LeMasters
Baseball JV - Rosie Crandall
Volleyball Varsity - Debbie Brown
Volleyball JV - Britta Wallace
Volleyball Frosh - Nancy Padilla
Soccer Boys - Kathy DeMaggio
Soccer Girls - Darla Harrison
Cross Country - Lisa Doshier
Track - Lisa Doshier
Golf Boys - Cathy O'Doud
Golf Girls -
Tennis Boys -
Tennis Girls - Sue Freeland
Wrestling - Devonna Smith
Waterpolo Boys - Lisa Ebeling
Waterpolo Girls - Parie Lambert
Swimming - Joni Enos
Basketball Boys Varsity - Laura Brown
Basketball Boys JV -
Basketball Boys Frosh - Caryn Green
Basketball Girls Varsity - Nancy Good
Basketball Girls JV - Nancy Good
Basketball Girls Frosh - Nancy Good
Meeting was adjourned at 8:50 p.m.
Next Monthly Meeting: The next meeting is planned for Tuesday, October 10, 2006 at 7:00 p.m. in the NHS Athletic Director’s Office.
In attendance: Mike Green, Cindy Boyett, Tamie Frasier, Cindy Westerberg, Barb Ruffino, Bob Yanover, Annie Petrie, Monica Dinov, Colleen LeMasters, Monica Nagy, Hilary Pieper, Kathy DeMaggio, Roseanne Crandall, Mike Harrison, Lisa Carroll, Jolin Platt, Devonna Smith, Jerry Dinov, Caryn Green, Robert Zanardi, Scott Rachfal and Scott Kostecka . (Eight Board Members were present). Meeting began at 7:05 p.m.
FINANCIAL
Tamie reports balances on 8-31-06 of … … [For security purposes, bank balances will not be posted on the internet. For more information on account balances, please attend a meeting]. Tamie said she has not closed the Franklin Templeton account, even though approved last meeting, because the interest rate is currently 4.95%. Tamie stated that we just received the invoice for Spring 06 coaching salaries from the school district for $19,250.62. Next month she will prepare the yearly financials needed for taxes. Tamie also completed the forms and paid $1,095.00 for our liability insurance. Cindy Westerberg reminded everyone that we have an addition on the policy to cover NHS P.R.O.S parent group, which has changed it name to Napa Academic Booster Club. We will not ask for partial reimbursement since we have not done so for the last several years.
Cindy Boyett is updating our non-profit corporation status and will be filing it online. We may have to pay a penalty for filing late, but it was just brought to our attention.
FUNDRAISERS
Reserved Seating – Tamie Frasier reports that Reserved Seating deposits total $11,975 so far. In Robin Chester’s absence, Cindy Westerberg gives Robin’s report. Of 144 total reserved seats, 6 are comped, 138 are sold of which 2 are unpaid. Price for reserved seating remained at $125 per seat. Therefore, 138 x $125 = $17,250 with 2 seats unpaid. The bank deposit should be $17,000 at this time. Complimentary seats were given to Bob Chance (videographer), Scott Kostecka, Annie Petrie, Ms. Brittan and 2 for the Spiritleader coaches. There was less than 20% turnover. New families are Keliikoa, Nagy, Brown, Dowdle, Wright, Lew, Lehman, Hoaglund, Pratt and Cameron. There was a lot of rearranging or movement in seats assigned and several returning families reduced the number of seats they kept this year.
General Memberships – Barb Ruffino reports good sales for General Memberships and says the count is nearing 200 memberships. General Membership cost is $50 per card. This card is good for free entry into all Napa High sporting events (at home) that charge a gate, excluding playoffs. Barb also sold some of the blue/gold rubber wristbands at Freshman Orientation for a total of $100.
Football Programs – Colleen LeMasters reports that the program went to the printer on Friday and will be ready for the Fri. Sept. 15 games. The program is 46 pages long and will sell for $5.00 each. This year we are going to keep the money for program sales separate from Admissions and Concessions. We will also assign a Concession volunteer the job of selling programs. Cindy Westerberg asked how many Gold Packages sold. Colleen will bring these figures to the next meeting.
Fall Sports Golf Tournament – The 3rd annual tournament is on Sunday, November 5, 2006 at the Napa Golf Course at Kennedy Park. Golf fee is $85 per person. Tee sponsorship is available for $150 per tee sign. Flyers were handed out. In Tom Sim’s absence, Cindy Westerberg read an email from him challenging our Team Representatives to bring in one foursome and one tee sponsor each.
Concessions – Caryn Green reports that Vintage has offered to let us use their barbeque. For barbeque, we will cook hamburgers, cheeseburgers, hot dogs and tri tip. We will try barbequing hot dogs instead of using the large warming bins. There will be no barbeque at the freshman games, because the time frame is shorter and the crowd is smaller. Caryn Green is gathering paperwork to invoice Vintage’s Parent Club for the 4th time to split the cost of the ice machine in the North Booth that was installed last year. A new ice machine was just installed in the South Booth. Cal will send an invoice and this time, Napa and Vintage will each pay their half to him. Two coffee pots have been stolen. Termites destroyed the Vintage storage area. Quinto Patio has honored the same price for their chicken /beef burritos. Caryn suggested to Ramon that Quinto Patio was welcome to make a small vinyl banner to hang on the concession booths. A refrigerator died, but Cindy Ross helped us contact Sears and they made a donation of a new refrigerator! Caryn wants to give them a free ad in the football program, but they did not respond with the details for the ad. Caryn would like to honor it for them in the Crab Feed program. The North booth is running well, thanks to Sherri Steen and Hilary Pieper during JV games and Rosanne Crandall and Jeanette Beatty during the Varsity game. Costco deliveries are going well. The water bottles were dropped off in the A.D. office and need to get moved over to concessions on Wednesday. Thank you to our water bottle sponsors, Connie and Jamie Johnson! 1 pallet = 54 cases = 1,296 bottles. Total cost is $1,200 paid by the Johnsons. The bottles look great with the Napa High logo and football game schedule listed. Jolin Platt, event planner, requested the option to be a water bottle sponsor next year! The Sept. 29 game, Caryn needs to leave by 8:00 p.m. but she has coverage set up for both booths.
Crab Feed – Caryn reports that she is looking for a new DJ. She wants to keep these plans the same: Napa Police security, crabmeat vendor and the famous kitchen help. Cindy Westerberg showed a rough draft for a “save the date” postcard as discussed at the last meeting. The group decided it was not necessary to send postcards out. The price of a Crab Feed ticket has been $45 for the last few years. Cindy Boyett made a motion to raise the price to $50; seconded by Bob Yanover; approved by group. We sell 900 tickets.
ANNOUNCEMENTS
Blog Spot – Colleen LeMasters stated that the Booster Club blog spot is up and running on the web. The web address is http://nhssportsboosterclub.blogspot.com. Cindy Westerberg asked if we wanted our bank balances posted in the minutes when sent in an email or posted on web. After a discussion, it was decided to omit the bank balances when sent out to the public, with a statement such as “for more financial information, please attend a meeting.” We agreed to list exact amounts for any projects and fundraisers, just not bank balances.
School Bond – Cindy Boyett said volunteers are being sought for phone banks set up with a script to read in the evenings to potential voters. NHS football is assigned Tues. Oct. 24 and the Sports Booster Club is assigned Thurs. Nov. 2. The time is from 5:30 p.m. to 8:30 p.m. The actual vote takes place on Tues. Nov. 9. Over 1,000 students commute from American Canyon to Vintage High; American Canyon needs its own high school. Don Evans said this bond will be up for vote every election until it passes. The bond includes a remodel for Memorial Stadium, which would be completed in stages up to June 2009.
NHS Spiritleaders – Lisa Carroll announced a very nice event on Oct. 28 at Carneros Inn to raise money for the dance and spiritleader programs at Napa High. The cost is $45. The will be wine and appetizers plus a video show and dancing to music.
Scott Rachfal Photography – Scott Rachfal, ph 258-1115, came in to inform us that he is taking video at every Varsity football game and some behind the scenes footage. The video will be sold for aprox. $20 when the season is over. He has a home studio and does action & on location photography. He is very interested in being involved in any events we hold. Caryn asked if he could produce instant photography souvenirs at our Crab Feed and he said he has done this before.
Team Representatives – Cindy Boyett presented a list of the 2006-7 Team Reps:
Spiritleaders - Lisa Carroll
Football Varsity - Sheri Steen
Football JV - Monica Nagy
Football Frosh - Cindy Boyett
Badmitton -
Softball Varsity - Kirsten Rompel
Softball JV - Nancy Perez
Baseball Varsity - Molly LeMasters
Baseball JV - Rosie Crandall
Volleyball Varsity - Debbie Brown
Volleyball JV - Britta Wallace
Volleyball Frosh - Nancy Padilla
Soccer Boys - Kathy DeMaggio
Soccer Girls - Darla Harrison
Cross Country - Lisa Doshier
Track - Lisa Doshier
Golf Boys - Cathy O'Doud
Golf Girls -
Tennis Boys -
Tennis Girls - Sue Freeland
Wrestling - Devonna Smith
Waterpolo Boys - Lisa Ebeling
Waterpolo Girls - Parie Lambert
Swimming - Joni Enos
Basketball Boys Varsity - Laura Brown
Basketball Boys JV -
Basketball Boys Frosh - Caryn Green
Basketball Girls Varsity - Nancy Good
Basketball Girls JV - Nancy Good
Basketball Girls Frosh - Nancy Good
Meeting was adjourned at 8:50 p.m.
Next Monthly Meeting: The next meeting is planned for Tuesday, October 10, 2006 at 7:00 p.m. in the NHS Athletic Director’s Office.
posted by CLeMasters at 2:45 PM
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