November minutes
Minutes from Monday, November 13, 2006
In attendance: Mike Green, Cindy Boyett, Tamie Frasier, Caryn Green, Cindy Westerberg, Robin Chester, Barb Ruffino, Bob Yanover, Milton Bosch, Jolin Halstead Platt, Wayne Law, Lisa Carroll, Hilary Pieper, Devonna Smith, Robert Zanardi, Parie Lambert and Scott Kostecka . (Nine Board Members were present). Meeting began at 7:07 p.m.
LIABILITY INSURANCE & LEGAL NAME FOR CLUB
Milton Bosch, representing the Napa High School Academic Booster Club, agrees that ABC, formerly PROS, will pay one-third of the liability insurance cost annually. Cindy Westerberg stated that Malloy, Imrie & Vasconi confirmed that their records showed a one-third agreement in the past, although our club has waived the payment from PROS in the last couple of years and not invoiced them. Cindy Westerberg invoiced them this year. Our insurance renews every July, so we should invoice them or split the bill earlier. Milton stated that ABC has four board positions. NHS Sports Booster Club has eleven board positions, currently filled by ten people as Caryn Green holds both Concessions and Crab Feed Director. Milton wanted to make sure that we provided the name change (ABC) to the insurance company and changed it on the policy. Tamie Frasier confirmed that she took care of it with MIV today and provided him a copy.
Milton also shared information on how his club changed their name legally from PROS to ABC, as Cindy Westerberg invited him to share this info since we are legally still the Napa High Athletic Boosters. Milton said they filed an Amendment of California Nonprofit Corporations to the Secretary of State and also changed the name at Vintage Bank. He provided examples of the paperwork needed. Our club decided to table this issue at this time.
FINANCIAL
Tamie Frasier reports that several large invoices were received recently, belonging to the Feb. 2006 Crab Feed. Both payments were for Live Auction items: $3,500 was due to AAA for a trip and $832 was due to Troy Mott for a dinner by the football coaches. Tamie also stated that Bob Yanover recently turned in $930 for the 2006 Crab Feed program. Tamie said she will need to revise the Feb. 2006 Crab Feed income statement.
FUNDRAISERS
Fall Sports Golf Tournament – For the Golf Tournament, Tamie Frasier reports that we made aprox. $3,000, which is down from $7,000 last year. Tamie handled registration. The only volunteers who worked the tournament were the Frasiers, Bill Stewart and Tom Sims. We had 100 golfers, even though it sprinkled. We need to do a better job of selling Tee-signs and get better raffle items. Cindy Westerberg pointed out that some profit was lumped into the Gold Package sponsors. Tamie stated we had some conflict with the Napa Valley College baseball team running their golf tournament only two weeks prior to ours. Mike Green volunteered to head this tournament up next year and start getting Tee-sign sponsors in August.
Memberships – Cindy Westerberg reports that of 144 available Reserved Seats, six were comped and 138 were sold at $125 each for $17,250. We have sold 228 general memberships at $50 each for $11,400. This totals $28,650 which nearly matches what we sold last year. During the meeting, Barb Ruffino turned in 19 more general memberships.
Concession – Caryn Green reports that stadium concession sales to date are $44,325 with $21,974 in expenses for a net profit of $22,351 which is nearing the $23,000 made last year. Big Game had sales of $14,200 with expenses of $4,700! Caryn sold more hot dogs, hamburgers and pizza to increase our profits. She also brought in a coffee vender to alleviate lines. She expects aprox. $200 from Ben & Jerry’s and $400 from the coffee vender. Caryn said that Big Game sold 300 burritos, 60 tri-tip sandwiches, 70 pizzas (560 pieces), 800 hotdogs, 120 hamburgers, 60 taco salads, 24 cases of water and 36 cases of Gatorade. Caryn recommends we bring in volunteers at 4pm when gates open for Big Game and she suggested the Board could be more supportive during the week of Big Game to handle the extra volume of shopping and lifting and clean-up. She felt she could’ve sold even more with better support and that the Board should think about this in two years when we have Big Game again, because it is a huge profit for a few hours of hard work. We still have one playoff game to host. After playoffs, she will sell the remaining food to girls & boys basketball concessions.
Football Program - Caryn Green reports year-to-date Football Program Sales are $2,285 at $5 each (457 total sold, of which 164 were sold on Big Game night). Caryn kept a separate cash box for Programs this year. We printed a total of 500. This leaves us a few programs to offer during playoffs.
ANNOUNCEMENTS
Non-Profit Taxes – Scott Kostecka reports that Vic Franco had our 2005-6 taxes completed by the November 15, 2006 due date.
Vic has asked us to find a new CPA for the future.
Request for Uniforms – Scott Kostecka reports that softball and baseball are requesting $2,000 each to add new uniforms for the spring. It has been three years since either team had this request, however it was not placed in our 2006-7 budget. After discussion, Cindy Westerberg made a motion to approve $2,000 for softball and $2,000 for baseball uniforms; 2nd by Bob Zanardi, approved by group with Caryn Green abstaining.
Request for Football MEL Championships Sign – Scott Kostecka reports that Nick Tedesco has asked for aprox. $500 reimbursement for a new sign he ordered to replace the weathered Napa High Football MEL Championship sign. The new sign is up in the stadium already, above the reserved seating area. After discussion, Bob Yanover made a motion to approve the reimbursement; 2nd by Robin Chester; approved by group with Caryn Green abstaining.
Next Monthly Meeting: The next meeting is planned for Tuesday, December 12, 2006 at 7:00 p.m. in the NHS Athletic Director’s Office.
In attendance: Mike Green, Cindy Boyett, Tamie Frasier, Caryn Green, Cindy Westerberg, Robin Chester, Barb Ruffino, Bob Yanover, Milton Bosch, Jolin Halstead Platt, Wayne Law, Lisa Carroll, Hilary Pieper, Devonna Smith, Robert Zanardi, Parie Lambert and Scott Kostecka . (Nine Board Members were present). Meeting began at 7:07 p.m.
LIABILITY INSURANCE & LEGAL NAME FOR CLUB
Milton Bosch, representing the Napa High School Academic Booster Club, agrees that ABC, formerly PROS, will pay one-third of the liability insurance cost annually. Cindy Westerberg stated that Malloy, Imrie & Vasconi confirmed that their records showed a one-third agreement in the past, although our club has waived the payment from PROS in the last couple of years and not invoiced them. Cindy Westerberg invoiced them this year. Our insurance renews every July, so we should invoice them or split the bill earlier. Milton stated that ABC has four board positions. NHS Sports Booster Club has eleven board positions, currently filled by ten people as Caryn Green holds both Concessions and Crab Feed Director. Milton wanted to make sure that we provided the name change (ABC) to the insurance company and changed it on the policy. Tamie Frasier confirmed that she took care of it with MIV today and provided him a copy.
Milton also shared information on how his club changed their name legally from PROS to ABC, as Cindy Westerberg invited him to share this info since we are legally still the Napa High Athletic Boosters. Milton said they filed an Amendment of California Nonprofit Corporations to the Secretary of State and also changed the name at Vintage Bank. He provided examples of the paperwork needed. Our club decided to table this issue at this time.
FINANCIAL
Tamie Frasier reports that several large invoices were received recently, belonging to the Feb. 2006 Crab Feed. Both payments were for Live Auction items: $3,500 was due to AAA for a trip and $832 was due to Troy Mott for a dinner by the football coaches. Tamie also stated that Bob Yanover recently turned in $930 for the 2006 Crab Feed program. Tamie said she will need to revise the Feb. 2006 Crab Feed income statement.
FUNDRAISERS
Fall Sports Golf Tournament – For the Golf Tournament, Tamie Frasier reports that we made aprox. $3,000, which is down from $7,000 last year. Tamie handled registration. The only volunteers who worked the tournament were the Frasiers, Bill Stewart and Tom Sims. We had 100 golfers, even though it sprinkled. We need to do a better job of selling Tee-signs and get better raffle items. Cindy Westerberg pointed out that some profit was lumped into the Gold Package sponsors. Tamie stated we had some conflict with the Napa Valley College baseball team running their golf tournament only two weeks prior to ours. Mike Green volunteered to head this tournament up next year and start getting Tee-sign sponsors in August.
Memberships – Cindy Westerberg reports that of 144 available Reserved Seats, six were comped and 138 were sold at $125 each for $17,250. We have sold 228 general memberships at $50 each for $11,400. This totals $28,650 which nearly matches what we sold last year. During the meeting, Barb Ruffino turned in 19 more general memberships.
Concession – Caryn Green reports that stadium concession sales to date are $44,325 with $21,974 in expenses for a net profit of $22,351 which is nearing the $23,000 made last year. Big Game had sales of $14,200 with expenses of $4,700! Caryn sold more hot dogs, hamburgers and pizza to increase our profits. She also brought in a coffee vender to alleviate lines. She expects aprox. $200 from Ben & Jerry’s and $400 from the coffee vender. Caryn said that Big Game sold 300 burritos, 60 tri-tip sandwiches, 70 pizzas (560 pieces), 800 hotdogs, 120 hamburgers, 60 taco salads, 24 cases of water and 36 cases of Gatorade. Caryn recommends we bring in volunteers at 4pm when gates open for Big Game and she suggested the Board could be more supportive during the week of Big Game to handle the extra volume of shopping and lifting and clean-up. She felt she could’ve sold even more with better support and that the Board should think about this in two years when we have Big Game again, because it is a huge profit for a few hours of hard work. We still have one playoff game to host. After playoffs, she will sell the remaining food to girls & boys basketball concessions.
Football Program - Caryn Green reports year-to-date Football Program Sales are $2,285 at $5 each (457 total sold, of which 164 were sold on Big Game night). Caryn kept a separate cash box for Programs this year. We printed a total of 500. This leaves us a few programs to offer during playoffs.
ANNOUNCEMENTS
Non-Profit Taxes – Scott Kostecka reports that Vic Franco had our 2005-6 taxes completed by the November 15, 2006 due date.
Vic has asked us to find a new CPA for the future.
Request for Uniforms – Scott Kostecka reports that softball and baseball are requesting $2,000 each to add new uniforms for the spring. It has been three years since either team had this request, however it was not placed in our 2006-7 budget. After discussion, Cindy Westerberg made a motion to approve $2,000 for softball and $2,000 for baseball uniforms; 2nd by Bob Zanardi, approved by group with Caryn Green abstaining.
Request for Football MEL Championships Sign – Scott Kostecka reports that Nick Tedesco has asked for aprox. $500 reimbursement for a new sign he ordered to replace the weathered Napa High Football MEL Championship sign. The new sign is up in the stadium already, above the reserved seating area. After discussion, Bob Yanover made a motion to approve the reimbursement; 2nd by Robin Chester; approved by group with Caryn Green abstaining.
Next Monthly Meeting: The next meeting is planned for Tuesday, December 12, 2006 at 7:00 p.m. in the NHS Athletic Director’s Office.
posted by CLeMasters at 10:55 AM
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