December Minutes
Minutes from Tuesday, December 12, 2006
In attendance: Mike Green, Cindy Boyett, Caryn Green, Cindy Westerberg, Robin Chester, Barb Ruffino, Bob Yanover, Jolin Platt, Devonna Smith, Laura Brown, Wendy Kelham, Kealoha Keliikoa, Tom LeMasters, Jodi Souza, Mary Allen, Annie Petrie and Scott Kostecka. (Nine Board Members were present). Meeting began at 7:05 p.m.
FINANCIAL
In her absence, Tamie Frasier gave financial reports to Cindy Westerberg, prior to the meeting. Cindy read the Income Statement, reporting figures from July thru November 2006. Stadium Concessions shows gross income of $25,700.81 and expenses of $16,836.54 for a net profit of $8,864.27. Caryn Green is still reconciling concessions and making deposits. Football program ads brought in $13, 250 but some of these funds need to be shifted to Gold Packages and the printing costs are not in yet. Reserved Seating had balanced at $17,250 (138 seats at $125 each, six seats comped). General Membership shows $13,100 (262 memberships @ $50 each). The Golf Tournament shows $11,543.00 in gross income and $8,481.38 in expenses for a net of $3,061.62. Interest Income totals $1,483.44. The payment from the Napa High Academic Booster Club of $365 for one-third of liability insurance has been received. Overall, the Income Statement shows $38,800.81 in gross income, $17,355.09 in expenses, and $21,445.72 net income.
The Athletic Dept budget is $42,050 and the Booster Club budget is $109,900 for a total combined budget of $151,950 for the current 2006-7 school year. From July thru Nov, we have spent $22,078.42 of our Booster Club budget with $13,893.23 already spent on non-league transportation. Scott Kostecka said that most transportation jobs were going out to charter due to lack of school bus drivers. Transportation costs fluctuate greatly. Gas prices have increased and we had more away football games, so we should have budgeted $30,000 for transportation instead of $20,000. The MEL Championship sign was $650.00 paid to Arron’s Signs. The most recent icemaker cost $1,831.75 paid to Monticello Deli. The Vintage Athletic Boosters have been invoiced for one-half of the icemaker.
The current balance of The Vintage Bank checking is $XX, The Vintage Bank C.D. is $XX and the Franklin Savings Fund is $XX.
Vic Franco has donated the CPA services for our taxes for the last several years, and has requested that our club find a new CPA for next year. Tom LeMasters offered to follow up and research this issue.
FUNDRAISERS
Memberships – Cindy Westerberg passed out a reporting of all our members, reserved seating and general memberships. The report shows 247 general memberships, which is a little less than on the Income Statement. Barb Ruffino had 10 more to add to the report, which the funds were already deposited.
Crab Feed – Caryn Green reports that the recent Crab Feed meeting was very productive. Bob Yanover needs a committee for seeking ads for the CF Program. Ad prices were adjusted slightly to align with the Football Program prices. Cindy Westerberg handed out the Gold Package chart, which reflects these prices. Bob asked for a Feb. 14 deadline for all ads, auction items, timelines and “shout-outs” to allow time for layout and printing of the programs. Scott Kostecka plans on using 100-120 food server volunteers; many are coaches, teachers and alumni. Caryn asked Scott to inform volunteers that they should not bag crab. The kitchen crew will bag the leftover crab once the dinner is completely served, not earlier. Our goal is to sell 900 tickets. Scott will plan for a total of 950 seating, with open seating this year. He will have materials ready for setting up an additional emergency table, if needed. We will try up to 200 special reserved seats for $100 each. Scott will print 200 VIP tickets and 800 regular tickets, so we can track the VIP sales and adjust, if needed. Kealoha Keliikoa is handling the VIP reserved seating. We will offer a sparkling wine reception, special raffle for dinner at Crab House in San Francisco, butter warmers, plastic wine glasses, crab crackers, early entry and premium seating. Tom LeMasters is filling out forms for the liquor license and Caryn will deliver to Santa Rosa. Tom Sims will handle beverages and bars again. We need a source for paint buckets, about 900. Mike Green is set for black jack tables again. Cindy Westerberg will handle media again. She will need a few auction descriptions by Jan. 15 to include in media. Scott Rachfal will offer instant souvenir photos. Annie Petrie will work on the photo backdrop. Jolin Platt will oversee decorations, continuing with the pirate theme from Big Game. Barb Ruffino will handle dessert donations and display. Caryn Green will handle security and DJ and crab order. Scott Kostecka will contact Sea Scouts for clean up. Tom LeMasters and Tamie Frasier will handle money collections again. Robin Chester offered to handle Thank yous again. Jodi Souza proposed selling our silent auction items as balloon prizes and our good wine in a refrigerator for flat amounts of $10, $20, and $50 to reduce our work and increase our proceeds. She discussed some figures and the group was in favor of her ideas and wanted to continue discussing at next meeting.
Next Monthly Meeting: The next meeting is planned for Tuesday, January 9, 2007 at 7:00 p.m. in the NHS Athletic Director’s Office.
In attendance: Mike Green, Cindy Boyett, Caryn Green, Cindy Westerberg, Robin Chester, Barb Ruffino, Bob Yanover, Jolin Platt, Devonna Smith, Laura Brown, Wendy Kelham, Kealoha Keliikoa, Tom LeMasters, Jodi Souza, Mary Allen, Annie Petrie and Scott Kostecka. (Nine Board Members were present). Meeting began at 7:05 p.m.
FINANCIAL
In her absence, Tamie Frasier gave financial reports to Cindy Westerberg, prior to the meeting. Cindy read the Income Statement, reporting figures from July thru November 2006. Stadium Concessions shows gross income of $25,700.81 and expenses of $16,836.54 for a net profit of $8,864.27. Caryn Green is still reconciling concessions and making deposits. Football program ads brought in $13, 250 but some of these funds need to be shifted to Gold Packages and the printing costs are not in yet. Reserved Seating had balanced at $17,250 (138 seats at $125 each, six seats comped). General Membership shows $13,100 (262 memberships @ $50 each). The Golf Tournament shows $11,543.00 in gross income and $8,481.38 in expenses for a net of $3,061.62. Interest Income totals $1,483.44. The payment from the Napa High Academic Booster Club of $365 for one-third of liability insurance has been received. Overall, the Income Statement shows $38,800.81 in gross income, $17,355.09 in expenses, and $21,445.72 net income.
The Athletic Dept budget is $42,050 and the Booster Club budget is $109,900 for a total combined budget of $151,950 for the current 2006-7 school year. From July thru Nov, we have spent $22,078.42 of our Booster Club budget with $13,893.23 already spent on non-league transportation. Scott Kostecka said that most transportation jobs were going out to charter due to lack of school bus drivers. Transportation costs fluctuate greatly. Gas prices have increased and we had more away football games, so we should have budgeted $30,000 for transportation instead of $20,000. The MEL Championship sign was $650.00 paid to Arron’s Signs. The most recent icemaker cost $1,831.75 paid to Monticello Deli. The Vintage Athletic Boosters have been invoiced for one-half of the icemaker.
The current balance of The Vintage Bank checking is $XX, The Vintage Bank C.D. is $XX and the Franklin Savings Fund is $XX.
Vic Franco has donated the CPA services for our taxes for the last several years, and has requested that our club find a new CPA for next year. Tom LeMasters offered to follow up and research this issue.
FUNDRAISERS
Memberships – Cindy Westerberg passed out a reporting of all our members, reserved seating and general memberships. The report shows 247 general memberships, which is a little less than on the Income Statement. Barb Ruffino had 10 more to add to the report, which the funds were already deposited.
Crab Feed – Caryn Green reports that the recent Crab Feed meeting was very productive. Bob Yanover needs a committee for seeking ads for the CF Program. Ad prices were adjusted slightly to align with the Football Program prices. Cindy Westerberg handed out the Gold Package chart, which reflects these prices. Bob asked for a Feb. 14 deadline for all ads, auction items, timelines and “shout-outs” to allow time for layout and printing of the programs. Scott Kostecka plans on using 100-120 food server volunteers; many are coaches, teachers and alumni. Caryn asked Scott to inform volunteers that they should not bag crab. The kitchen crew will bag the leftover crab once the dinner is completely served, not earlier. Our goal is to sell 900 tickets. Scott will plan for a total of 950 seating, with open seating this year. He will have materials ready for setting up an additional emergency table, if needed. We will try up to 200 special reserved seats for $100 each. Scott will print 200 VIP tickets and 800 regular tickets, so we can track the VIP sales and adjust, if needed. Kealoha Keliikoa is handling the VIP reserved seating. We will offer a sparkling wine reception, special raffle for dinner at Crab House in San Francisco, butter warmers, plastic wine glasses, crab crackers, early entry and premium seating. Tom LeMasters is filling out forms for the liquor license and Caryn will deliver to Santa Rosa. Tom Sims will handle beverages and bars again. We need a source for paint buckets, about 900. Mike Green is set for black jack tables again. Cindy Westerberg will handle media again. She will need a few auction descriptions by Jan. 15 to include in media. Scott Rachfal will offer instant souvenir photos. Annie Petrie will work on the photo backdrop. Jolin Platt will oversee decorations, continuing with the pirate theme from Big Game. Barb Ruffino will handle dessert donations and display. Caryn Green will handle security and DJ and crab order. Scott Kostecka will contact Sea Scouts for clean up. Tom LeMasters and Tamie Frasier will handle money collections again. Robin Chester offered to handle Thank yous again. Jodi Souza proposed selling our silent auction items as balloon prizes and our good wine in a refrigerator for flat amounts of $10, $20, and $50 to reduce our work and increase our proceeds. She discussed some figures and the group was in favor of her ideas and wanted to continue discussing at next meeting.
Next Monthly Meeting: The next meeting is planned for Tuesday, January 9, 2007 at 7:00 p.m. in the NHS Athletic Director’s Office.
posted by CLeMasters at 10:57 AM
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