October Meeting Minutes
Tuesday, October 11, 2006
In attendance: Mike Green, Cindy Boyett, Cindy Westerberg, Barb Ruffino, Bob Yanover, Annie Petrie, Molly LeMasters, Hilary Pieper, Devonna Smith, Caryn Green, Robert Zanardi, Nancy Padilla, Lynnie Pelfini, Scott Finger, Wendy Kelham, Laura Brown, Sherri Steen, Pari Lambert and Scott Kostecka . (Eight Board Members were present). Meeting began at 7:05 p.m.
FUNDRAISERS
Football Programs – Molly LeMasters, Bob Yanover and Scott Kostecka reported that 500 programs were printed and about 3 boxes remain to sell.
General Memberships – Barb Ruffino reports that membership sales have slowed and she has provided Cindy Westerberg with the sign-up forms to make a Membership List. Barb plans to set up for a few games at the beginning of basketball season.
Fall Sports Golf Tournament – The 3rd annual tournament is on Sunday, November 5, 2006 at the Napa Golf Course at Kennedy Park. Golf fee is $85 per person. Tee sponsorship is available for $150 per tee sign. Flyers were handed out. In Tom Sim’s absence, Cindy Westerberg read an email from him challenging our Team Representatives to bring in one foursome and one tee sponsor each.
Concessions – Caryn Green reports that sales so far for the season have reached $16,000 with expenses totaling $8,500. Sales have been at a greater pace than last year. Program sales are kept separate this year and so far reach $835 at $5.00 each (167 programs ). Caryn still has an open business item with the ice machines share of cost with Vintage. The most recent ice machine was $1,831.75 and was invoiced in whole to our club. Caryn has an agreement with Vintage to pay half. Vintage concessions are divided with the Athletic Club running the south booth and the Parent Organization running the north booth. Collecting payment for the ice machines will be with two separate clubs. Caryn recommends that concession workers start to wear the navy Indian aprons from the Crab Feed and she will start this next home game. Caryn wants to increase barbeque volunteers to four per game (total 8 workers). For big game, she has an agreement to borrow the BBQ from the neighboring fire house as well. Coffee and hot chocolate drinks will be sold only by an outside vendor during Big Game to alleviate lines. Scott Kostecka recommended Keva Juice to do this. The NHS water bottles will be used up at Oct 14 homecoming game. Mike Green offered to seek sponsor for another water bottle order. Devonna Smith volunteered to sponsor.
Crab Feed – Caryn reports that she is looking for a new DJ because Stuart Atkinson is too busy. She is talking to Jason Diaviats. Caryn is considering a Pirates of Caribbean theme, to go along with Napa High’s Big Game celebration. Jolin Platt, who attended our meeting last month, is an event planner and wants to be involved in our Crab Feed. Caryn is having her review her notebooks, floor plans and ordering information so Jolin can provide some ideas to us. Devonna Smith has agreed to handle the Live Auction again. Cindy Boyett asked Cindy Westerberg to update and provide her with a master copy of donation letters and forms, dated November 1, so she can have them color printed and mailed out much sooner this year. Cindy B. asked how many gold return labels were left and if we should order more. Cindy W. will give her the labels she has with the ordering information.
ANNOUNCEMENTS
School Bond – Cindy Boyett still needs volunteers for either Tues. Oct. 24 or Thurs. Nov. 2 to make scripted phone calls in support of Measure G. Vote day is Tues. Nov. 7 and it needs a 55% approval to pass. Funds would include building a new high school in American Canyon, improving science labs at middle and high schools, expanding New Tech High, improving security features at middle and high schools as well as upgrading seats, lights and sound at Memorial Stadium. Cindy Westerberg brought in yard signs for those interested. For more information, contact Barb Pahre at N.V.U.S.D.
California Corporate Status – Cindy Boyett reports that she updated the annual statement for our California non-profit corporation status and paid the $20 fee.
Liability Insurance – Caryn Green would like for our club to find out what the historical arrangement was with the NHS Academic Club (ABC), formerly PROS, for paying a portion of our Liability Insurance and then send them an invoice. Cindy Westerberg will pursue.
Meeting was adjourned at 8:20 p.m.
Next Monthly Meeting: The group discussed and agreed to change our November meeting due to conflict with the Powderpuff game. The next meeting is planned for Monday, November 13, 2006 at 7:00 p.m. in the NHS Athletic Director’s Office.
In attendance: Mike Green, Cindy Boyett, Cindy Westerberg, Barb Ruffino, Bob Yanover, Annie Petrie, Molly LeMasters, Hilary Pieper, Devonna Smith, Caryn Green, Robert Zanardi, Nancy Padilla, Lynnie Pelfini, Scott Finger, Wendy Kelham, Laura Brown, Sherri Steen, Pari Lambert and Scott Kostecka . (Eight Board Members were present). Meeting began at 7:05 p.m.
FUNDRAISERS
Football Programs – Molly LeMasters, Bob Yanover and Scott Kostecka reported that 500 programs were printed and about 3 boxes remain to sell.
General Memberships – Barb Ruffino reports that membership sales have slowed and she has provided Cindy Westerberg with the sign-up forms to make a Membership List. Barb plans to set up for a few games at the beginning of basketball season.
Fall Sports Golf Tournament – The 3rd annual tournament is on Sunday, November 5, 2006 at the Napa Golf Course at Kennedy Park. Golf fee is $85 per person. Tee sponsorship is available for $150 per tee sign. Flyers were handed out. In Tom Sim’s absence, Cindy Westerberg read an email from him challenging our Team Representatives to bring in one foursome and one tee sponsor each.
Concessions – Caryn Green reports that sales so far for the season have reached $16,000 with expenses totaling $8,500. Sales have been at a greater pace than last year. Program sales are kept separate this year and so far reach $835 at $5.00 each (167 programs ). Caryn still has an open business item with the ice machines share of cost with Vintage. The most recent ice machine was $1,831.75 and was invoiced in whole to our club. Caryn has an agreement with Vintage to pay half. Vintage concessions are divided with the Athletic Club running the south booth and the Parent Organization running the north booth. Collecting payment for the ice machines will be with two separate clubs. Caryn recommends that concession workers start to wear the navy Indian aprons from the Crab Feed and she will start this next home game. Caryn wants to increase barbeque volunteers to four per game (total 8 workers). For big game, she has an agreement to borrow the BBQ from the neighboring fire house as well. Coffee and hot chocolate drinks will be sold only by an outside vendor during Big Game to alleviate lines. Scott Kostecka recommended Keva Juice to do this. The NHS water bottles will be used up at Oct 14 homecoming game. Mike Green offered to seek sponsor for another water bottle order. Devonna Smith volunteered to sponsor.
Crab Feed – Caryn reports that she is looking for a new DJ because Stuart Atkinson is too busy. She is talking to Jason Diaviats. Caryn is considering a Pirates of Caribbean theme, to go along with Napa High’s Big Game celebration. Jolin Platt, who attended our meeting last month, is an event planner and wants to be involved in our Crab Feed. Caryn is having her review her notebooks, floor plans and ordering information so Jolin can provide some ideas to us. Devonna Smith has agreed to handle the Live Auction again. Cindy Boyett asked Cindy Westerberg to update and provide her with a master copy of donation letters and forms, dated November 1, so she can have them color printed and mailed out much sooner this year. Cindy B. asked how many gold return labels were left and if we should order more. Cindy W. will give her the labels she has with the ordering information.
ANNOUNCEMENTS
School Bond – Cindy Boyett still needs volunteers for either Tues. Oct. 24 or Thurs. Nov. 2 to make scripted phone calls in support of Measure G. Vote day is Tues. Nov. 7 and it needs a 55% approval to pass. Funds would include building a new high school in American Canyon, improving science labs at middle and high schools, expanding New Tech High, improving security features at middle and high schools as well as upgrading seats, lights and sound at Memorial Stadium. Cindy Westerberg brought in yard signs for those interested. For more information, contact Barb Pahre at N.V.U.S.D.
California Corporate Status – Cindy Boyett reports that she updated the annual statement for our California non-profit corporation status and paid the $20 fee.
Liability Insurance – Caryn Green would like for our club to find out what the historical arrangement was with the NHS Academic Club (ABC), formerly PROS, for paying a portion of our Liability Insurance and then send them an invoice. Cindy Westerberg will pursue.
Meeting was adjourned at 8:20 p.m.
Next Monthly Meeting: The group discussed and agreed to change our November meeting due to conflict with the Powderpuff game. The next meeting is planned for Monday, November 13, 2006 at 7:00 p.m. in the NHS Athletic Director’s Office.
posted by CLeMasters at 5:51 PM
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