December Minutes

Minutes from Tuesday, December 12, 2006

In attendance: Mike Green, Cindy Boyett, Caryn Green, Cindy Westerberg, Robin Chester, Barb Ruffino, Bob Yanover, Jolin Platt, Devonna Smith, Laura Brown, Wendy Kelham, Kealoha Keliikoa, Tom LeMasters, Jodi Souza, Mary Allen, Annie Petrie and Scott Kostecka. (Nine Board Members were present). Meeting began at 7:05 p.m.

FINANCIAL

In her absence, Tamie Frasier gave financial reports to Cindy Westerberg, prior to the meeting. Cindy read the Income Statement, reporting figures from July thru November 2006. Stadium Concessions shows gross income of $25,700.81 and expenses of $16,836.54 for a net profit of $8,864.27. Caryn Green is still reconciling concessions and making deposits. Football program ads brought in $13, 250 but some of these funds need to be shifted to Gold Packages and the printing costs are not in yet. Reserved Seating had balanced at $17,250 (138 seats at $125 each, six seats comped). General Membership shows $13,100 (262 memberships @ $50 each). The Golf Tournament shows $11,543.00 in gross income and $8,481.38 in expenses for a net of $3,061.62. Interest Income totals $1,483.44. The payment from the Napa High Academic Booster Club of $365 for one-third of liability insurance has been received. Overall, the Income Statement shows $38,800.81 in gross income, $17,355.09 in expenses, and $21,445.72 net income.

The Athletic Dept budget is $42,050 and the Booster Club budget is $109,900 for a total combined budget of $151,950 for the current 2006-7 school year. From July thru Nov, we have spent $22,078.42 of our Booster Club budget with $13,893.23 already spent on non-league transportation. Scott Kostecka said that most transportation jobs were going out to charter due to lack of school bus drivers. Transportation costs fluctuate greatly. Gas prices have increased and we had more away football games, so we should have budgeted $30,000 for transportation instead of $20,000. The MEL Championship sign was $650.00 paid to Arron’s Signs. The most recent icemaker cost $1,831.75 paid to Monticello Deli. The Vintage Athletic Boosters have been invoiced for one-half of the icemaker.

The current balance of The Vintage Bank checking is $XX, The Vintage Bank C.D. is $XX and the Franklin Savings Fund is $XX.

Vic Franco has donated the CPA services for our taxes for the last several years, and has requested that our club find a new CPA for next year. Tom LeMasters offered to follow up and research this issue.

FUNDRAISERS

Memberships – Cindy Westerberg passed out a reporting of all our members, reserved seating and general memberships. The report shows 247 general memberships, which is a little less than on the Income Statement. Barb Ruffino had 10 more to add to the report, which the funds were already deposited.

Crab Feed – Caryn Green reports that the recent Crab Feed meeting was very productive. Bob Yanover needs a committee for seeking ads for the CF Program. Ad prices were adjusted slightly to align with the Football Program prices. Cindy Westerberg handed out the Gold Package chart, which reflects these prices. Bob asked for a Feb. 14 deadline for all ads, auction items, timelines and “shout-outs” to allow time for layout and printing of the programs. Scott Kostecka plans on using 100-120 food server volunteers; many are coaches, teachers and alumni. Caryn asked Scott to inform volunteers that they should not bag crab. The kitchen crew will bag the leftover crab once the dinner is completely served, not earlier. Our goal is to sell 900 tickets. Scott will plan for a total of 950 seating, with open seating this year. He will have materials ready for setting up an additional emergency table, if needed. We will try up to 200 special reserved seats for $100 each. Scott will print 200 VIP tickets and 800 regular tickets, so we can track the VIP sales and adjust, if needed. Kealoha Keliikoa is handling the VIP reserved seating. We will offer a sparkling wine reception, special raffle for dinner at Crab House in San Francisco, butter warmers, plastic wine glasses, crab crackers, early entry and premium seating. Tom LeMasters is filling out forms for the liquor license and Caryn will deliver to Santa Rosa. Tom Sims will handle beverages and bars again. We need a source for paint buckets, about 900. Mike Green is set for black jack tables again. Cindy Westerberg will handle media again. She will need a few auction descriptions by Jan. 15 to include in media. Scott Rachfal will offer instant souvenir photos. Annie Petrie will work on the photo backdrop. Jolin Platt will oversee decorations, continuing with the pirate theme from Big Game. Barb Ruffino will handle dessert donations and display. Caryn Green will handle security and DJ and crab order. Scott Kostecka will contact Sea Scouts for clean up. Tom LeMasters and Tamie Frasier will handle money collections again. Robin Chester offered to handle Thank yous again. Jodi Souza proposed selling our silent auction items as balloon prizes and our good wine in a refrigerator for flat amounts of $10, $20, and $50 to reduce our work and increase our proceeds. She discussed some figures and the group was in favor of her ideas and wanted to continue discussing at next meeting.

Next Monthly Meeting: The next meeting is planned for Tuesday, January 9, 2007 at 7:00 p.m. in the NHS Athletic Director’s Office.

November minutes

Minutes from Monday, November 13, 2006

In attendance: Mike Green, Cindy Boyett, Tamie Frasier, Caryn Green, Cindy Westerberg, Robin Chester, Barb Ruffino, Bob Yanover, Milton Bosch, Jolin Halstead Platt, Wayne Law, Lisa Carroll, Hilary Pieper, Devonna Smith, Robert Zanardi, Parie Lambert and Scott Kostecka . (Nine Board Members were present). Meeting began at 7:07 p.m.


LIABILITY INSURANCE & LEGAL NAME FOR CLUB

Milton Bosch, representing the Napa High School Academic Booster Club, agrees that ABC, formerly PROS, will pay one-third of the liability insurance cost annually. Cindy Westerberg stated that Malloy, Imrie & Vasconi confirmed that their records showed a one-third agreement in the past, although our club has waived the payment from PROS in the last couple of years and not invoiced them. Cindy Westerberg invoiced them this year. Our insurance renews every July, so we should invoice them or split the bill earlier. Milton stated that ABC has four board positions. NHS Sports Booster Club has eleven board positions, currently filled by ten people as Caryn Green holds both Concessions and Crab Feed Director. Milton wanted to make sure that we provided the name change (ABC) to the insurance company and changed it on the policy. Tamie Frasier confirmed that she took care of it with MIV today and provided him a copy.

Milton also shared information on how his club changed their name legally from PROS to ABC, as Cindy Westerberg invited him to share this info since we are legally still the Napa High Athletic Boosters. Milton said they filed an Amendment of California Nonprofit Corporations to the Secretary of State and also changed the name at Vintage Bank. He provided examples of the paperwork needed. Our club decided to table this issue at this time.


FINANCIAL

Tamie Frasier reports that several large invoices were received recently, belonging to the Feb. 2006 Crab Feed. Both payments were for Live Auction items: $3,500 was due to AAA for a trip and $832 was due to Troy Mott for a dinner by the football coaches. Tamie also stated that Bob Yanover recently turned in $930 for the 2006 Crab Feed program. Tamie said she will need to revise the Feb. 2006 Crab Feed income statement.


FUNDRAISERS

Fall Sports Golf Tournament – For the Golf Tournament, Tamie Frasier reports that we made aprox. $3,000, which is down from $7,000 last year. Tamie handled registration. The only volunteers who worked the tournament were the Frasiers, Bill Stewart and Tom Sims. We had 100 golfers, even though it sprinkled. We need to do a better job of selling Tee-signs and get better raffle items. Cindy Westerberg pointed out that some profit was lumped into the Gold Package sponsors. Tamie stated we had some conflict with the Napa Valley College baseball team running their golf tournament only two weeks prior to ours. Mike Green volunteered to head this tournament up next year and start getting Tee-sign sponsors in August.

Memberships – Cindy Westerberg reports that of 144 available Reserved Seats, six were comped and 138 were sold at $125 each for $17,250. We have sold 228 general memberships at $50 each for $11,400. This totals $28,650 which nearly matches what we sold last year. During the meeting, Barb Ruffino turned in 19 more general memberships.

Concession – Caryn Green reports that stadium concession sales to date are $44,325 with $21,974 in expenses for a net profit of $22,351 which is nearing the $23,000 made last year. Big Game had sales of $14,200 with expenses of $4,700! Caryn sold more hot dogs, hamburgers and pizza to increase our profits. She also brought in a coffee vender to alleviate lines. She expects aprox. $200 from Ben & Jerry’s and $400 from the coffee vender. Caryn said that Big Game sold 300 burritos, 60 tri-tip sandwiches, 70 pizzas (560 pieces), 800 hotdogs, 120 hamburgers, 60 taco salads, 24 cases of water and 36 cases of Gatorade. Caryn recommends we bring in volunteers at 4pm when gates open for Big Game and she suggested the Board could be more supportive during the week of Big Game to handle the extra volume of shopping and lifting and clean-up. She felt she could’ve sold even more with better support and that the Board should think about this in two years when we have Big Game again, because it is a huge profit for a few hours of hard work. We still have one playoff game to host. After playoffs, she will sell the remaining food to girls & boys basketball concessions.

Football Program - Caryn Green reports year-to-date Football Program Sales are $2,285 at $5 each (457 total sold, of which 164 were sold on Big Game night). Caryn kept a separate cash box for Programs this year. We printed a total of 500. This leaves us a few programs to offer during playoffs.


ANNOUNCEMENTS

Non-Profit Taxes – Scott Kostecka reports that Vic Franco had our 2005-6 taxes completed by the November 15, 2006 due date.
Vic has asked us to find a new CPA for the future.

Request for Uniforms – Scott Kostecka reports that softball and baseball are requesting $2,000 each to add new uniforms for the spring. It has been three years since either team had this request, however it was not placed in our 2006-7 budget. After discussion, Cindy Westerberg made a motion to approve $2,000 for softball and $2,000 for baseball uniforms; 2nd by Bob Zanardi, approved by group with Caryn Green abstaining.

Request for Football MEL Championships Sign – Scott Kostecka reports that Nick Tedesco has asked for aprox. $500 reimbursement for a new sign he ordered to replace the weathered Napa High Football MEL Championship sign. The new sign is up in the stadium already, above the reserved seating area. After discussion, Bob Yanover made a motion to approve the reimbursement; 2nd by Robin Chester; approved by group with Caryn Green abstaining.

Next Monthly Meeting: The next meeting is planned for Tuesday, December 12, 2006 at 7:00 p.m. in the NHS Athletic Director’s Office.

October Meeting Minutes

Tuesday, October 11, 2006

In attendance: Mike Green, Cindy Boyett, Cindy Westerberg, Barb Ruffino, Bob Yanover, Annie Petrie, Molly LeMasters, Hilary Pieper, Devonna Smith, Caryn Green, Robert Zanardi, Nancy Padilla, Lynnie Pelfini, Scott Finger, Wendy Kelham, Laura Brown, Sherri Steen, Pari Lambert and Scott Kostecka . (Eight Board Members were present). Meeting began at 7:05 p.m.

FUNDRAISERS
Football Programs – Molly LeMasters, Bob Yanover and Scott Kostecka reported that 500 programs were printed and about 3 boxes remain to sell.
General Memberships – Barb Ruffino reports that membership sales have slowed and she has provided Cindy Westerberg with the sign-up forms to make a Membership List. Barb plans to set up for a few games at the beginning of basketball season.

Fall Sports Golf Tournament – The 3rd annual tournament is on Sunday, November 5, 2006 at the Napa Golf Course at Kennedy Park. Golf fee is $85 per person. Tee sponsorship is available for $150 per tee sign. Flyers were handed out. In Tom Sim’s absence, Cindy Westerberg read an email from him challenging our Team Representatives to bring in one foursome and one tee sponsor each.

Concessions – Caryn Green reports that sales so far for the season have reached $16,000 with expenses totaling $8,500. Sales have been at a greater pace than last year. Program sales are kept separate this year and so far reach $835 at $5.00 each (167 programs ). Caryn still has an open business item with the ice machines share of cost with Vintage. The most recent ice machine was $1,831.75 and was invoiced in whole to our club. Caryn has an agreement with Vintage to pay half. Vintage concessions are divided with the Athletic Club running the south booth and the Parent Organization running the north booth. Collecting payment for the ice machines will be with two separate clubs. Caryn recommends that concession workers start to wear the navy Indian aprons from the Crab Feed and she will start this next home game. Caryn wants to increase barbeque volunteers to four per game (total 8 workers). For big game, she has an agreement to borrow the BBQ from the neighboring fire house as well. Coffee and hot chocolate drinks will be sold only by an outside vendor during Big Game to alleviate lines. Scott Kostecka recommended Keva Juice to do this. The NHS water bottles will be used up at Oct 14 homecoming game. Mike Green offered to seek sponsor for another water bottle order. Devonna Smith volunteered to sponsor.

Crab Feed – Caryn reports that she is looking for a new DJ because Stuart Atkinson is too busy. She is talking to Jason Diaviats. Caryn is considering a Pirates of Caribbean theme, to go along with Napa High’s Big Game celebration. Jolin Platt, who attended our meeting last month, is an event planner and wants to be involved in our Crab Feed. Caryn is having her review her notebooks, floor plans and ordering information so Jolin can provide some ideas to us. Devonna Smith has agreed to handle the Live Auction again. Cindy Boyett asked Cindy Westerberg to update and provide her with a master copy of donation letters and forms, dated November 1, so she can have them color printed and mailed out much sooner this year. Cindy B. asked how many gold return labels were left and if we should order more. Cindy W. will give her the labels she has with the ordering information.

ANNOUNCEMENTS
School Bond – Cindy Boyett still needs volunteers for either Tues. Oct. 24 or Thurs. Nov. 2 to make scripted phone calls in support of Measure G. Vote day is Tues. Nov. 7 and it needs a 55% approval to pass. Funds would include building a new high school in American Canyon, improving science labs at middle and high schools, expanding New Tech High, improving security features at middle and high schools as well as upgrading seats, lights and sound at Memorial Stadium. Cindy Westerberg brought in yard signs for those interested. For more information, contact Barb Pahre at N.V.U.S.D.

California Corporate Status – Cindy Boyett reports that she updated the annual statement for our California non-profit corporation status and paid the $20 fee.
Liability Insurance – Caryn Green would like for our club to find out what the historical arrangement was with the NHS Academic Club (ABC), formerly PROS, for paying a portion of our Liability Insurance and then send them an invoice. Cindy Westerberg will pursue.

Meeting was adjourned at 8:20 p.m.

Next Monthly Meeting: The group discussed and agreed to change our November meeting due to conflict with the Powderpuff game. The next meeting is planned for Monday, November 13, 2006 at 7:00 p.m. in the NHS Athletic Director’s Office.

Items of Note

NAPA HIGH SPORTS BOOSTER CLUB

upcoming...

CRAB FEED KICKOFF MEETING
open to all those interested in helping with the Crab Feed
tonight Tues Nov 28 at 6:00 p.m. in NHS Athletic Directors office

BOARD ONLY MEETING
open to Board members only
Tues Dec 12 at 5:30 p.m. at Philippi's pizza place

GENERAL BOOSTER MEETING
open to all booster members and anyone interested in sports at Napa High
Tues Dec 12 at 7:00 p.m. in NHS Athletic Directors office


our mottos....

"many hands makes light work"
"only a few fundraisers, done really well"
"all proceeds benefit all twenty NHS sports programs"

Announcements for the NHS Sports Booster Club

Today NOV 1 Wed. is the last day to sign up for a foursome or offer a raffle donation or sponsor a TEE SIGN at our 3rd annual NAPA HIGH SPORTS BOOSTER CLUB FALL SPORTS GOLF TOURNAMENT.

The tournament is Sun. NOV 5 at the Napa Golf Course at Kennedy Park. A new tradition to kick off the week of BIG GAME football !

Golfer is $85 and includes cont. breakfast, 18 holes scramble golf, prizes, buffet awards dinner at 3:00 p.m.

The TEE SIGN is $150 and we need a name/business (no art work needed). The tee signs are big in size and very much appreciated. Your tee sign sponsorship will also be listed in our Crab Feed Program (Feb. 07).

TOM SIMS can take your golf reservation (he can match you up with others) and take your TEE SIGN order.

If you are able to participate, please call TOM SIMS today.

Tom Sims
ph. 558-1140 or 255-4333
tsims@playnapa.com



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Thank you to everyone who has supported us this year !

We very much appreciate the Football Program sponsors and the Golf Tournament supporters.

We also want to say a BIG THANK YOU to everyone who has volunteered to work in the stadium concession booths. A few more games left, if you want to help, email Caryn Green at cgreen@magnolialtc.com.

All of your support is greatly appreciated and helps a great common goal that we share together to sustain and improve the athletic programs and support our student-athletes during their journey at Napa High.

All proceeds from our fundraisers benefit all 20 of Napa High's sports programs:
non-league transportation, assistant coaches, uniforms,
equipment, scholarships and special projects

Spiritleaders
Football
Badminton
Softball
Baseball
Volleyball
Soccer Boys
Soccer Girls
Cross Country
Track
Golf Boys
Golf Girls
Tennis Boys
Tennis Girls
Wrestling
Waterpolo Boys
Waterpolo Girls
Swimming
Basketball Boys
Basketball Girls

**********************************************************************

MEASURE G

Hopefully you have read the great articles all summer and especially recently in the NV Register about the needed improvements at our middle and high schools with regard to crowding, security, disabled access and safety. Science labs will be upgraded. New Tech High will be expanded. Last but not least, the Napa Valley Unified School District will build a new high school in American Canyon. This will divert more than 1,000 high school students from Napa High and Vintage High to better meet the intended size of each school. Memorial Stadium will finally get a needed overhaul for appearance, lighting, sound and safety. It may be an expensive measure, but all of these projects have been talked about for years as to how much good they would accomplish.

Measure G is worth your consideration.

Vote on Tues. Nov. 7


********************************************************************

We are changing the next meeting to MONDAY NOV. 13 at 7:00 p.m. in the NHS Athletic Director's office.

We are not meeting on the 2nd Tues. of the month because we want to support the Napa/Vintage Powderpuff game held at Memorial Stadium on Nov. 14 at 6:00 p.m.

So, mark your calendars for MONDAY NOV 13!

September Meeting Minutes

Minutes from Tuesday, September 12, 2006


In attendance: Mike Green, Cindy Boyett, Tamie Frasier, Cindy Westerberg, Barb Ruffino, Bob Yanover, Annie Petrie, Monica Dinov, Colleen LeMasters, Monica Nagy, Hilary Pieper, Kathy DeMaggio, Roseanne Crandall, Mike Harrison, Lisa Carroll, Jolin Platt, Devonna Smith, Jerry Dinov, Caryn Green, Robert Zanardi, Scott Rachfal and Scott Kostecka . (Eight Board Members were present). Meeting began at 7:05 p.m.

FINANCIAL

Tamie reports balances on 8-31-06 of … … [For security purposes, bank balances will not be posted on the internet. For more information on account balances, please attend a meeting]. Tamie said she has not closed the Franklin Templeton account, even though approved last meeting, because the interest rate is currently 4.95%. Tamie stated that we just received the invoice for Spring 06 coaching salaries from the school district for $19,250.62. Next month she will prepare the yearly financials needed for taxes. Tamie also completed the forms and paid $1,095.00 for our liability insurance. Cindy Westerberg reminded everyone that we have an addition on the policy to cover NHS P.R.O.S parent group, which has changed it name to Napa Academic Booster Club. We will not ask for partial reimbursement since we have not done so for the last several years.

Cindy Boyett is updating our non-profit corporation status and will be filing it online. We may have to pay a penalty for filing late, but it was just brought to our attention.

FUNDRAISERS

Reserved Seating – Tamie Frasier reports that Reserved Seating deposits total $11,975 so far. In Robin Chester’s absence, Cindy Westerberg gives Robin’s report. Of 144 total reserved seats, 6 are comped, 138 are sold of which 2 are unpaid. Price for reserved seating remained at $125 per seat. Therefore, 138 x $125 = $17,250 with 2 seats unpaid. The bank deposit should be $17,000 at this time. Complimentary seats were given to Bob Chance (videographer), Scott Kostecka, Annie Petrie, Ms. Brittan and 2 for the Spiritleader coaches. There was less than 20% turnover. New families are Keliikoa, Nagy, Brown, Dowdle, Wright, Lew, Lehman, Hoaglund, Pratt and Cameron. There was a lot of rearranging or movement in seats assigned and several returning families reduced the number of seats they kept this year.

General Memberships – Barb Ruffino reports good sales for General Memberships and says the count is nearing 200 memberships. General Membership cost is $50 per card. This card is good for free entry into all Napa High sporting events (at home) that charge a gate, excluding playoffs. Barb also sold some of the blue/gold rubber wristbands at Freshman Orientation for a total of $100.

Football Programs – Colleen LeMasters reports that the program went to the printer on Friday and will be ready for the Fri. Sept. 15 games. The program is 46 pages long and will sell for $5.00 each. This year we are going to keep the money for program sales separate from Admissions and Concessions. We will also assign a Concession volunteer the job of selling programs. Cindy Westerberg asked how many Gold Packages sold. Colleen will bring these figures to the next meeting.

Fall Sports Golf Tournament – The 3rd annual tournament is on Sunday, November 5, 2006 at the Napa Golf Course at Kennedy Park. Golf fee is $85 per person. Tee sponsorship is available for $150 per tee sign. Flyers were handed out. In Tom Sim’s absence, Cindy Westerberg read an email from him challenging our Team Representatives to bring in one foursome and one tee sponsor each.

Concessions – Caryn Green reports that Vintage has offered to let us use their barbeque. For barbeque, we will cook hamburgers, cheeseburgers, hot dogs and tri tip. We will try barbequing hot dogs instead of using the large warming bins. There will be no barbeque at the freshman games, because the time frame is shorter and the crowd is smaller. Caryn Green is gathering paperwork to invoice Vintage’s Parent Club for the 4th time to split the cost of the ice machine in the North Booth that was installed last year. A new ice machine was just installed in the South Booth. Cal will send an invoice and this time, Napa and Vintage will each pay their half to him. Two coffee pots have been stolen. Termites destroyed the Vintage storage area. Quinto Patio has honored the same price for their chicken /beef burritos. Caryn suggested to Ramon that Quinto Patio was welcome to make a small vinyl banner to hang on the concession booths. A refrigerator died, but Cindy Ross helped us contact Sears and they made a donation of a new refrigerator! Caryn wants to give them a free ad in the football program, but they did not respond with the details for the ad. Caryn would like to honor it for them in the Crab Feed program. The North booth is running well, thanks to Sherri Steen and Hilary Pieper during JV games and Rosanne Crandall and Jeanette Beatty during the Varsity game. Costco deliveries are going well. The water bottles were dropped off in the A.D. office and need to get moved over to concessions on Wednesday. Thank you to our water bottle sponsors, Connie and Jamie Johnson! 1 pallet = 54 cases = 1,296 bottles. Total cost is $1,200 paid by the Johnsons. The bottles look great with the Napa High logo and football game schedule listed. Jolin Platt, event planner, requested the option to be a water bottle sponsor next year! The Sept. 29 game, Caryn needs to leave by 8:00 p.m. but she has coverage set up for both booths.

Crab Feed – Caryn reports that she is looking for a new DJ. She wants to keep these plans the same: Napa Police security, crabmeat vendor and the famous kitchen help. Cindy Westerberg showed a rough draft for a “save the date” postcard as discussed at the last meeting. The group decided it was not necessary to send postcards out. The price of a Crab Feed ticket has been $45 for the last few years. Cindy Boyett made a motion to raise the price to $50; seconded by Bob Yanover; approved by group. We sell 900 tickets.

ANNOUNCEMENTS


Blog Spot – Colleen LeMasters stated that the Booster Club blog spot is up and running on the web. The web address is http://nhssportsboosterclub.blogspot.com. Cindy Westerberg asked if we wanted our bank balances posted in the minutes when sent in an email or posted on web. After a discussion, it was decided to omit the bank balances when sent out to the public, with a statement such as “for more financial information, please attend a meeting.” We agreed to list exact amounts for any projects and fundraisers, just not bank balances.

School Bond – Cindy Boyett said volunteers are being sought for phone banks set up with a script to read in the evenings to potential voters. NHS football is assigned Tues. Oct. 24 and the Sports Booster Club is assigned Thurs. Nov. 2. The time is from 5:30 p.m. to 8:30 p.m. The actual vote takes place on Tues. Nov. 9. Over 1,000 students commute from American Canyon to Vintage High; American Canyon needs its own high school. Don Evans said this bond will be up for vote every election until it passes. The bond includes a remodel for Memorial Stadium, which would be completed in stages up to June 2009.

NHS Spiritleaders – Lisa Carroll announced a very nice event on Oct. 28 at Carneros Inn to raise money for the dance and spiritleader programs at Napa High. The cost is $45. The will be wine and appetizers plus a video show and dancing to music.

Scott Rachfal Photography – Scott Rachfal, ph 258-1115, came in to inform us that he is taking video at every Varsity football game and some behind the scenes footage. The video will be sold for aprox. $20 when the season is over. He has a home studio and does action & on location photography. He is very interested in being involved in any events we hold. Caryn asked if he could produce instant photography souvenirs at our Crab Feed and he said he has done this before.


Team Representatives – Cindy Boyett presented a list of the 2006-7 Team Reps:
Spiritleaders - Lisa Carroll
Football Varsity - Sheri Steen
Football JV - Monica Nagy
Football Frosh - Cindy Boyett
Badmitton -
Softball Varsity - Kirsten Rompel
Softball JV - Nancy Perez
Baseball Varsity - Molly LeMasters
Baseball JV - Rosie Crandall
Volleyball Varsity - Debbie Brown
Volleyball JV - Britta Wallace
Volleyball Frosh - Nancy Padilla
Soccer Boys - Kathy DeMaggio
Soccer Girls - Darla Harrison
Cross Country - Lisa Doshier
Track - Lisa Doshier
Golf Boys - Cathy O'Doud
Golf Girls -
Tennis Boys -
Tennis Girls - Sue Freeland
Wrestling - Devonna Smith
Waterpolo Boys - Lisa Ebeling
Waterpolo Girls - Parie Lambert
Swimming - Joni Enos
Basketball Boys Varsity - Laura Brown
Basketball Boys JV -
Basketball Boys Frosh - Caryn Green
Basketball Girls Varsity - Nancy Good
Basketball Girls JV - Nancy Good
Basketball Girls Frosh - Nancy Good


Meeting was adjourned at 8:50 p.m.

Next Monthly Meeting: The next meeting is planned for Tuesday, October 10, 2006 at 7:00 p.m. in the NHS Athletic Director’s Office.

News from the Boosters

Reserved Seating at the stadium is sold-out for this year. If you want to be on the Waiting List for 2007-8, contact Robin Chester at ph 258-2518 or robinchester@comcast.net

You can become a member of the Napa High Sports Booster Club for $50.00. Membership payments contribute toward our budget of over $100,000 each year. Our budget pays for assistant coaching salaries, non-league transportation, uniforms, equipment, etc. for all 20 sports programs. (The school district pays for head coaches and league transportation.)

We have also been fortunate enough to make some big improvements to our sports facilities in the last few years:

November 2004 - Wrestling contribute 50% toward new mat $2,500, status: done.

April 2005 - Swim Team seven new swim blocks $10,000, status: installed.

May 2005 - Varsity Baseball batting cage parameter fencing $12,000, status: installed.

March 2006 - Softball bleachers $7,500, status: installed.

April 2006 - Gymnasium Accoustical Sound Project $23,000, status: installed.

April 2006 - Swim Team new timing system $13,000, status: installed.

April 2006 - Football new team lockers for boys, a two-year project $45,000, status: planning stage.

To get your NHS Sports Booster Club membership card, contact Barb Ruffino at ph 257-6642 or bruffino@comcast.net or mail the $50 to her at 9 Tuscany Court and she will send your card by mail. You can also stop by the stadium during JV/ Varsity football to purchase your membership card. The card will get you free entry into all home games that charge a gate, all year, except playoffs.

Let Your Spirit Soar!

The NHS Spiritleaders are inviting you to show your spirit!

Sat. Oct 28 6:00pm - 10:00pm

2nd Annual Silent Auction
Wine & Hors d'oeuvres will be served

at the 'new' Carneros Inn Convention Center
4048 Sonoma Hwy, Napa

$45.00 per person
All proceeds benefit the Dance & Spiritleader Programs of Napa High!

For tickets or donations, please contact your favorite spiritleader parent or call 707-252-1912.
We appreciate all of your support!

Annual NHS Sports Booster Club Golf Tourney

It's that time! Grab your driver and hit the links with us!

Sun. Nov. 5, 2006
$ 85 per person
continental breakfast, 18 holes golf, scramble starts at 9:00 a.m.
Prizes, Raffle, Awards Dinner at 3:00 p.m.

For sign-ups:
Napa High Athletic Dept
Scott Kostecka or Bonnie Vasquez
ph 253-3840 or fax 259-8802
9:30 a.m. - 2:00 p.m. Mon thru Fri

or mail to:
Napa High Sports Booster Club
PO Box 844
Napa, CA 94559

or contact:
Tom Sims
Tournament Chairperson
ph 558-1140 or ph 255-4333
tsims@playnapa.com

Sponsorships are available for $150 per Tee Sign

We are also accepting prize and raffle items for the Award Banquet.
Please bring to the Napa High Athletic Office, mail to the PO Box above, or call Tom Sims to arrange pick-up.

Deadline for Sponsorship, Player Registration and Donations is Wed. Nov 1.

Forms are available for Sponsorship, Player Registration and Donations :
PLEASE EMAIL napahighsports@sbcglobal.net with your request.

Thank you for your support!
All proceeds benefit 20 sports programs at Napa High!

August Booster Club Minutes

Minutes from Tuesday, August 8, 2006

In attendance: Mike Green, Cindy Boyett, Tamie Frasier, Cindy Westerberg, Barb Ruffino, Bob Yanover, Annie Petrie, Monica Dinov, Jerry Dinov, Tom LeMasters, Molly LeMasters, Colleen LeMasters, Monica Nagy, Sheri Steen, Hilary Pieper, Kathy DeMaggio, Joni Enos, Debbie Brown, Roseanne Crandall, Denise Hodge, Darla Harrison, Michael Harrison, Kealoha Keliikoa, Nancy Good, Chuck Hoagland, Lisa Carroll, Laura Brown, and Scott Kostecka . (Eight Board Members were present). Meeting began at 7:05 p.m.


FINANCIAL

Tamie Frasier reports that our Commercial General Liability Insurance with Malloy, Imrie & Vasconi Insurance Services was up for renewal on July 8 and she filled out the required annual application and made the payment. Our insurance has an additional certificate for the PROS club. PROS recently changed their name to the Napa High Academic Booster Club. We used to split the cost with this club but the last two years we covered the entire cost of the liability insurance.

Tamie reports balances on 6-30-06 of … [for more information on account balances, please attend a meeting]. Tamie stated that we have not received the invoice for Spring 06 coaching salaries from the school district yet and we expect to pay an est. $19,250.00.

Transportation costs were $24,437.10 for non-league transportation in 2005-6. The sound acoustic system in the gymnasium this summer cost $14,280.75 and we had approved up to $23,000.00 at our May meeting as a new expense beyond the budget. This spring we approved more expenses beyond the budget including a floating goal which cost $1,179.00, an ice maker which cost $1,724.00, softball bleachers which cost $7,073.67 (approved max $7,500 ) and a swim timing system which cost $11,719.50 (approved max. $13,000). This adds up to additional project expenses totaling $35,976.92 for 2005-6.

The 2005-6 Athletic Budget was approved for $41,020.00 for the Athletic Dept and $115,100.00 was approved for the Sports Booster Club for a combined annual budget of $156,120.00. So far, the expenditures total $87,993.17 with nearly $20,000 due for spring coaching salaries. We spent $35,976.92 on additional projects bringing the yearly expenditures to aprox. $144,000.

A discussion was held on the balance of the Franklin Templeton Investment savings account after a suggestion by Tom LeMasters to move this fund.. Cindy Westerberg made a motion to close the Franklin Templeton account and move these funds to the checking account, 2nd by Kathy DeMaggio, approved by group.


ANNOUNCEMENTS / NEW BUSINESS

School Bond - Mike Green asked everyone to watch for the upcoming school bond vote to build a new high school for American Canyon and make improvements to Napa High and Vintage High. Annie Petrie added that the bond is for $183 million and would also makeover Memorial Stadium. If the bond does not pass, then more portable classrooms will go up at Napa and Vintage High because the school enrollment is growing too fast. A new high school would alleviate Vintage enrollment and create new boundaries to redistribute the student load. It must pass by a high margin. More information will follow. Tom LeMasters said he mailed a letter to Don Evans about the poor lighting situation at Memorial Stadium after observing numerous bulbs burned out for the All-Star Football game. Tom encouraged others to send a letter on the lighting situation. Cindy Westerberg reports she has heard numerous complaints about the sound system at the stadium. Scott Kostecka stated that the lighting and sound systems at Memorial Stadium will be completely new if the school bond passes. Most likely, the stadium would receive a turf surface. Scott Kostecka said that the Measure M that was approved more than 4 years ago provided Napa High with the M Wing and a courtyard remodel. It is not finished yet and construction will start during the school year for a second gymnasium and a new Athletic Director’s office across from the swim pool.

NHS Student Mailer – Cindy Westerberg emailed the two-sided English/Spanish version of our Membership Form to Ms. Migdal for inclusion in the back-to-school August mailer. PROS assembles these mailers and Mariann Davis contacted Mike Green to say the flyer had become too big and the membership forms for PROS and Sports Boosters would be eliminated this year. Mariann proposed that we send a separate combined flyer for both clubs and they would assemble them if we would pay all of the postage. After a discussion, it was decided to not send a mailer since we set up a table at the stadium gate and we also send the membership form to over 400 email contacts.

FUNDRAISERS

Crab Feed – Nancy Good recommended getting Stuart Atkinson back for the DJ.

Stadium Concessions – Mike Green reports that Caryn Green is still looking for more organizational help during Varsity games for the North Booth. Scott Kostecka announced a tentative schedule for concession assignments. The forms will be changed to include 10 volunteers per booth per game. One volunteer will be designated for selling programs and one will be for the BBQ.

Reserved Seating – Cindy Boyett reports that Robin Chester told her that all the seats are taken and she is waiting for aprox. 5 more parties to pay. We were not able to give seats to everyone on the Wait List. We had previously discussed removing the rails in front of the reserved seating area. Scott said he will talk to Hollie Schmidt to see if the spiritleaders need this area.

Football Program – Tom LeMasters reports that 120 letters requesting sponsors for the Football Program went out Aug. 7. Colleen LeMasters will lay out the program and has an Aug. 25 deadline for ads from sponsors. Tom asked those who can help make personal follow up calls to potential sponsors to stay after this meeting to go over the list. Sheri Steen, Cindy Boyett, Mike Green, Bob Yanover and Mike Harrison said they would help Tom. The program needs to be ready for Sept. 14. Mike Green and Cindy Westerberg will help Colleen get senior bios and a senior group photo done. The goal for net proceeds is $9,000. Colleen has started a BLOG spot online for the Varsity Football season and the address is http://napaindiansfootball.blogspot.com.

Napa Indian Bracelets – There are rubber bracelets from last year to sell. Mike Green will arrange to get them to Barb Ruffino for Freshman Orientation.

Water Bottles – After following several leads, Mike Green announced that Connie and Jamie Johnson are willing to sponsor an entire water bottle order again. The company has added more colors and now the label will be a true navy blue & gold and will include the Varsity Football schedule. They will be delivered in early Sept.

3rd annual Fall Sports Golf Tournament – Tom Sims will be the main point of contact at Napa Golf Course at Kennedy Park. You can reach Tom at 255-4333 or tsims@playnapa.com. Bill Stewart at ph 253-2153 and Mitch Frasier at ph 253-1868 will be helping.


TEAM REPRESENTATIVES

Cindy Boyett said she filled the Team Reps for swim team and girl’s waterpolo. She still needs boys waterpolo, girls tennis, boys tennis, girls golf, boys golf, track and badmitton.

Team Rep duties include:
1) sign up & remind parent volunteers to work their sport-assigned stadium concession date during football/soccer season
2) attend Napa High Sports Booster meetings regularly & communicate back to other parents
3) promote Napa High Sports Booster membership all year long among every sport for $50 per person.


OLD BUSINESS

Colleen LeMasters offered to find a place to store 12-15 cases of wine because she works at a winery. Then, we can close the storage unit that Dena McKelvey donated for one year. Scott Kostecka will arrange pick up of the wine.


Meeting was adjourned at 8:21 p.m.
Next Monthly Meeting: The next meeting is planned for Tuesday, September 12, 2006 at 7:00 p.m. in the NHS Athletic Director’s Office.

July Booster Club Minutes

In attendance: Cindy Boyett, Tamie Frasier, Cindy Westerberg, Caryn Green, Barb Ruffino, Robin Chester, Bob Yanover, Annie Petrie, Monica Dinov, Jim Dinov, Toby Rompel, Kirsten Rompel, Molly LeMasters, Colleen LeMasters, Parie Lambert, Monica Nagy, Devonna Smith, Sheri Steen, Robert Zanardi and Scott Kostecka . (Eight Board Members were present).

Meeting began at 7:10 p.m.


TEAM REPRESENTATIVES

Cindy Boyett welcomed the Team Representatives present. She still needs a Rep for Golf-Boys, Tennis-Boys and Badmitton. Team Rep duties include:
1) sign up & remind parent volunteers to work their sport-assigned stadium concession date during football/soccer season
2) attend Napa High Sports Booster meetings regularly & communicate back to other parents
3) promote Napa High Sports Booster membership all year long among every sport for $50 per person.

RESERVED SEATING

Robin Chester announced that there has not been a lot of turnover so far in Reserved Seating. She is maintaining a Wait List of contacts from Terra Croxdale, Scott Kostecka and Cindy Westerberg plus new contacts. She announced a deadline of July 31 for payment. She will then give prior seat holders a phone call to let them know they have one week to pay or they will lose their seats.

FINANCIALS

Tamie Frasier reports that she is putting together Year End Financials for 2005-6 and will report at the next meeting. She stated that $11,195 plus $525 = $11,720 was paid for the swim team timing system. She stated that $7,000 was paid for the softball bleachers.

CONCESSIONS

Caryn Green reports that she has been coordinating with Vintage High and Mr. Blevins of the N.V.U.S.D. to upgrade the stadium concession booths but Don Evans stated recently that this concern was on the “list of district projects” but was not likely to get worked on this summer. Caryn reports that Jeannette Beatty is willing to help the South Booth during Varsity games.

CRAB FEED

Caryn Green reports that she wants to pursue the instant digital photo fundraiser and that she will spearhead it this year. Some reports came in about the DJ being too loud and that he did not know the timeline of our event and he arrived late. Caryn recommends that we keep Pacific Seafood as the vendor for crab meat. Discussion was held on some security issues. Next year’s Crab Feed will be on Sat. February 24, 2007 at the Napa Valley Expo. Caryn requested Tom LeMasters help in getting the Expo and liquor license contracts together. Robin Chester recommended we send a nice postcard out that says “Reserve This Date!.” Cindy Westerberg offered to design the postcard.

GENERAL MEMBERSHIP

Barb Ruffino brought in Membership Forms and reminded us we need to staff the Aug. 17 Freshman Orientation at 4:30pm and 6:30pm. Robin Chester volunteered to help and Barb said Lynnie Pelfini told her she could help.

FOOTBALL PROGRAM

Colleen LeMasters requested Cindy Westerberg to email the Football Program Ad letter. Mike Green and Cindy Westerberg to go to a practice to get Senior Photo and interviews for Program. It was agreed to keep the price of program at $5.00 like last year. Last year the cost was $2,200 to print and we raised nearly $10,000 in ads. Discussion was held on the printer to use. Fri. Sept 1 is the Football Scrimmage but Vintage is hosting this year. Our programs need to be ready for the Sept. 14 Frosh game/ Sept 15 JV & Varsity games. Colleen requests a 2-3 week deadline for her to layout the program. Therefore, deadline of Aug. 25 will be used in the letters. Cindy Westerberg will email the letters. Colleen and Tom LeMasters will mail letters to prior sponsors.

OLD BUSINESS

Annie Petrie reports that the acoustical panels are up in the gymnasium and the N.V.U.S.D. has followed through with all of the install this summer. They are repairing the spongy floor under the basketball hoops and refinishing the open flooring (not under the bleachers.) The music and P.A. system already sounds better but she plans to get professional advice to readjust the audio for the new acoustics.

Scott Kostecka reports that the N.V.U.S.D. has built many portable classroom units on school campuses this year. He reports that the district redid the practice fields for soccer, football and track at both high schools and the JV baseball field at Vintage. Vintage’s pool is under construction. The Napa High fields are expected to open next week..

2006-7 ATHLETIC BUDGET

After review and discussion of the 2006-7 budget, Cindy Westerberg makes a motion to correct the scholarships to $6,000 and approve the 2006-7 Athletic Budget, 2nd by Bob Zanardi, all approved. The budget is $42,050 for the Athletic Dept which contributes to all 20 sports programs plus the weightroom and raises funds from Football, Soccer, Wrestling, Volleyball and Basketball admissions and money from the beverage vending machines and sports posters. The budget is $109,900 for the NHS Sports Booster Club which contributes to all 20 sports programs plus scholarships, non-league transportation for all sports, Athletic Director’s secretary salary and gate workers. This money is fundraised by General Membership, Reserved Seating Membership, Fall NHS Sports Golf Tournament, Stadium Concessions, Football Program and the annual Crab Feed. This is a total combined budget of $151,950 for the 2006-7 school year.

Meeting was adjourned at 8:53 p.m.

Next Monthly Meeting: The next meeting is planned for Tuesday, August 8, 2006 at 7:00 p.m. in the NHS Athletic Director’s Office.